Most PPM processes treat financial information as an afterthought. When PMOs rely on Excel, financial analysts and ERP systems to provide project financial data, the results are disconnected and of little value. Integrating financials directly into the PPM process helps establish the proper business planning and controls needed to move beyond traditional PPM. This increased visibility helps the PMO streamline budgeting, improve estimating, and properly track performance of enterprise investments across program and project portfolios.
Standardize Investment Governance
Standardizing financial structures and establishing controls to help manage financial data at each stage in the workflow provides a framework to integrate financial data within PPM tool and govern it alongside other project and program information. This helps reduce the burden of manually reconciling information while providing the visibility and insight needed to manage projects as business investments.
Streamline Top-Down Budgeting
A relevant portfolio hierarchy designed to support both top down and bottom up budgeting includes departments, portfolios, programs and projects. This enables the organization to record departmental or program budgets separate from the associated project budgets, and compare and contrast the information as needed.
Improve Cost & Benefit Estimating
Reduce reliance on spreadsheets and improve estimating accuracy by integrating time-phased cost and benefits estimates within a project’s business case. Specify the appropriate level of detail at different stages in the planning process. Allocate cost estimates on a percentage basis – or manually break down costs by allocation center – to gauge departmental funding allocations for each project. Powerful workflows automate project funding approvals and lock budgets once they’re approved
Leverage The Power Of Auditable Snapshots.
Powerful Snapshots help the organization maintain auditable records of financial data and metrics throughout a project’s lifecycle. Snapshot data can be used to compare different versions of project financials at different funding gates. Snapshots can also be used across a portfolio to maintain records of project, program and portfolio forecasts throughout the year.
Track Financial Performance & Automate Variance Analysis
Managing recurring financial closeouts for inflight projects is often an arduous process. By automating financial reporting, actual costs from ERP systems are synchronized, making it easier to record completion estimates. With the process streamlined, the organization is better able to manage forecasts integrated with or disconnected from the schedule.
Built-In ERP Integration for SAP, Oracle Financials and more
Seamless data-import effectively integrates PPM data with ERP systems to automatically synchronize approved budgets in the PPM with ERP financial planning modules. Once approved, the ERP becomes the system of record and actual costs for each time period are synced with the PPM system. Forecasts captured in the PPM system are synced with the ERP financial planning module on a cadence of your choosing.
Control Change Requests
Original budgets rarely reflect reality. Organizations must be able to react to incremental funding requests (for projects forecasting a cost overrun), or release funds from projects which are forecasting underspend. Establishing the proper governance controls for funding requests enables steering committees to dynamically reallocate funds. Project managers can raise a change request, route for approval, and – if approved – the budgets are automatically updated with an auditable log of all changes.
Establish a Robust Benefits Realization Framework
Establish a benefits realization framework to effectively track actual benefits to better understand whether projects realized their revenue projections or met cost reduction and avoidance targets. A robust benefits realization framework provides the insight needed to gauge performance, recognize success, identify areas for improvement, and improve processes across the organization.