Your resources are valuable assets. They also represent a significant expense. Optimizing how resources are used is critical for your organization to fully realize its business strategy. Intelligent resource management is essential to help your organization maximize ROI and drive efficiencies to sustain the business and support future growth. Adopting these best-practice resource management techniques can help your organization.
Gain visibility and control.
Centralizing resources and standardizing enterprise resource pool metadata is the first step to gaining visibility and control, especially for organizations with a large number of employees and globally dispersed teams. Syncing the enterprise resource pool with Active Directory provides efficiency by standardizing information across resources. Resource data can also be extended to include skills, location, rates etc.. By establishing enterprise or custom work calendars and centralizing all resources, the organization can better understand capacity.
Typically, resource requirements in early stage business cases are captured at the role / skill level. This provides an overview of what types of resources an initiative demands. The solution also provides more flexible approaches to capture resource requirements in the business case, from within a top-down resource plan, or based on a specific task within the schedule.
Having captured resource demand from competing projects, running a capacity planning analysis helps identify over- and under-utilization by role and reschedule projects across the planning horizon to maximize resource utilization. Headcount scenarios can then be run to facilitate planning for what resources to hire and when.
Find the right people for the project.
Projects often include globally dispersed teams and require a diverse set of skills. Effective resource allocation enables the organization to quickly and easily pinpoint potential candidates that are currently available within the resource pool. Powerful Resource Engagement workflow connects project managers with resource managers to facilitate the allocation of resources to projects. Requests for resources for a given period of time can be submitted by the project manager for resource manager approval. The resource manager can then track who’s working on what and when they will be next available for another assignment.
Knowing who is working on what promotes accountability & improves organizational performance. Enabling users to easily track their time and provide task status updates within Outlook and even on their mobile device encourages adoption and promotes efficiency.
Generate more accurate forecasts.
Accurate forecasts enable the organization to more effectively manage resources. By providing easy to maintain resource forecasts at the task or project level, the organization can provide better visibility across all future activities.
Manage assignments and overcome conflicts.
To improve project success rates and more effectively manage resource assignments, organizations need the tools that enable them to resolve over-allocation and quickly react to resource conflicts.
Powerful business intelligence
Leveraging Microsoft BI, organizations have a powerful and easy-to-use tool for creating the reports and dashboards they need to gain visibility across all resources.