Connecting siloed IT portfolios – including business capabilities, applications, technology and projects– enables IT leaders to more effectively align technology and strategic roadmaps. True application portfolio management is a continuous process – not just a one-time event – which is aligned with IT budgeting and provides up-to-date business, financial and technical metrics. With this insight, IT can continuously assess applications and collaborate with business partners to finalize multi-year lifecycle decisions, ensuring the entire portfolio is aligned with business needs.
Build & Maintain your
Application Portfolio Management begins by standardizing all application inventory to ensure that the information needed to support transformation decisions – including workflow, descriptive data, portfolio associations, metrics and TCO – is readily available. Capturing too much information for each application makes it difficult to keep up-to-date. That’s why it’s critical to right size the data-set, which helps ensure that APM becomes a continuous discipline and a key pillar to IT planning and budgeting, and not simply a sporadic activity conducted once every few years to rationalize the portfolio.
Associations & Relationships
One of the key challenges in IT is connecting-the-dots by linking related portfolios that are typically managed in disparate systems. To develop the dynamic blueprint of IT required to truly orchestrate transformation, it’s critical to capture the relationships between an application and the business capabilities it supports, the other applications it impacts, the technology it relies on and the projects that support it. Understanding how applications support capabilities also enables IT leaders to easily identify potential redundancy across the portfolio.
Derive & Track
Utilizing easy-to-build assessment surveys, IT leaders can quickly and easily derive and trend key scores and metrics that can be used to evaluate the portfolio and finalize investment decisions. These powerful metrics, include Business Value, Technology and Operational Risk, Complexity, Architectural Fit and more.
Derive Total Cost of Ownership
Most organizations don’t realize that 92% of the cost of application ownership occurs after the application is moved into production! Rationalizing operational costs requires IT leaders to track the true cost of application ownership – including one-time and operating & maintenance costs. By linking project and maintenance activities to each application and breaking down infrastructure costs, it’s easy to establish cost allocation models to automatically derive metrics to compare budget to actuals and better forecast the true total cost for each application.
Analyze The Portfolio
& Finalize Investment Decisions
With an up-to-date inventory and robust metrics, it’s easy for the Portfolio Analyst to quickly evaluate the portfolio and finalize lifecycle decisions to enhance, maintain, replace or retire. Types of analysis that can be conducted include: identifying subpar applications leveraging Gartner’s TIME analysis approach; deriving complexity and architectural fit; identifying redundancies by quickly identifying applications that support the same business capability; comprehensively assessing application license utilization; assessing total cost of ownership, and more.
& Technology Roadmaps
Quickly and easily build application roadmaps to record lifecycle decisions and provide visibility into cross-portfolio relationships. By capturing the relationships between an application and the business capabilities it supports, the other applications it impacts, the technology it relies on and the projects that support it, all stakeholders can have complete visibility into planned changes and have insight into the potential impact on their domains.
& Project Portfolio Management
Decisions made on an application are put into practice through projects. Which means an integrated PPM discipline that effectively executes the desired transformation is critical for lifecycle decisions in a roadmap to be meaningful. By integrating the management of both application and project portfolios, application owners and IT portfolio managers can easily see the status of application development and enhancement projects. This provides them with the insight required to fully understand the impact of delays in schedule or other key risks.
& Business Intelligence
Powerful and flexible reporting ensures that IT leaders can quickly and easily get answers to any questions pertaining to managing the application portfolio. Intuitive out-of-box reports and dashboards – including bubble charts, redundancy heat maps, vendor dashboards, top performing/worst performing apps, TCO dashboards, and more – provide the insight required to more effectively manage applications across the enterprise.